Overview:

The Graphic Design Assistant is to support the Creative Director in the production of graphic documents such as presentation templates and new business material as well as updating and maintaining branding material.

The Graphic Design Assistant must be quick to learn Elicyon’s brand guidelines, design ethos and have a can-do attitude.

The Graphic Design Assistant must have a good eye for design, great attention to detail and be able to complete tasks independently with supervision from Creative Director.

Key Competencies:

Leadership

To proactively drive tasks forward and to propose innovative solutions to problems encountered along the way.

Ownership

To manage all documentations, ensuring everything is correctly filed, links are correctly labelled and saved, deadlines are met.

Reliability

To have a strong work ethic and commitment required to assist in developing client presentations of the highest quality.

Creativity

To have good creative eye and to understand and embrace Elicyon’s style and design ethos.

Communication

To have excellent communication skills and professionally and confidently be able to liaise with branding agencies, printers and suppliers on behalf of Elicyon.

Management

To take responsibility for deadlines set by Creative Director in an organized and structured manner.

Quality Control

To have an excellent attention to detail and complete work to a high calibre with self-review to minimize errors.

Problem Solving

To have a solutions-based approach and an ability to resolve issues quickly and efficiently.

Attitude

To have a non-egotistical and hands-on approach.

Software Skills

To become fluent in InDesign, Photoshop and Illustrator.

Core Values:

• Commitment
• Confidentiality
• Honesty
• Integrity
• Flexibility
• Positive Attitude
• Strong Work Ethic
• Hands-on Approach
• Team Mentality

Experience & Background:

Degree in graphic design is preferred. The role is open to graduates if a relevant skill set can be demonstrated through an excellent portfolio.

Role Competencies:

• Proactive self-starter: work on own initiative.
• Hardworking, enthusiastic and diligent
• Flexible and positive
• Available as needed (company mobile phone provided)
• Proficient in multi-tasking and completing tasks to a high standard and to tight deadlines.
• Good planning and problem-solving skills
• Discretion and maintain confidentiality.
• Organized and efficient
• Commitment to company working processes and systems & protocols

Key Areas of Responsibility:

• Personal Assistant to the Director
• Director level administrative support
• Marketing and Press support

Key Responsibilities as Personal Assistant to the Director:

• Providing full administrative support to the Director, including personal admin support.
• Management of diary and contact list.
• Booking and management of all travel itineraries including flights, taxis, accommodation, conferences and restaurants, both work and private.
• Organizing networking and business development events hosted by the Director.
• Supporting Director in responding to new business enquiries
• Typing up minutes.
• Issue and respond to emails on Director’s behalf
• Booking and managing meeting rooms: meeting preparation, assisting in the preparation of materials and collateral for Directors client meetings
• Assisting Director with purchase and delivery of thank you gifts, Christmas gifts, thank you responses
• Monthly reconciliation of Directors expenses

Key Responsibilities as Director-level administrative support:

• Assist with travel arrangements for Directors and team
• Book taxis, hotels, printing boarding passes – working alongside the travel agent, where appropriate
• Completion of expenses and other ad-hoc responsibilities
• Lead the organising of office events and general support for event planning activities
• Meeting preparation, assisting in the preparation of materials and collateral for client meetings lead by Director
• Collateral send out and postage to support Directors. Organising posting and packaging

Marketing

• Updating staff bio’s, headshot photography and team business cards
• Assisting Director with Press responses
• Managing social media for Studio
• Support Director in responding to Press and Media related actions
• Social media support (preferred but not necessary)

Cultural Competencies:

• Passionate
• Ambitious
• Resilient
• Collaborative
• Compassionate

IT skills

• Adobe Creative Suite (desirable but not necessary)
• Microsoft Office Package
• Experience of AV systems / conference call set up
• Social media (desirable but not necessary)